INTERNAL OPERATIONS COMMITTEE
Meeting Date: October 14, 2024
Subject: Artificial Intelligence Policy
Submitted For: Marc Shorr, Chief Information Officer
Department: Information Technology
Referral No: IOC 24/14
Referral Name: Policy on Artificial Intelligence (AI)
Presenter: Marc Shorr
Contact: nathan.wiebe@doit.cccounty.us
Referral History:
During its August 1, 2023 regular meeting, in the context of updating the County's Social Media Policy, the Board of Supervisors discussed with staff the problem of, and need to combat, mis- and disinformation proliferated on the County's social media pages.
On September 11, 2023, the Internal Operations Committee (IOC) directed staff to draft a set of interim guidelines to provide departments with some guardrails for AI use and directed staff to continue researching reliable ways to identify AI-generated content posted within public comments on County website and social media pages, and then bring updates to the IOC as appropriate. Office of Communications and Media Director Kristi Jourdan researched and prepared an initial draft AI policy. The County Administrator subsequently assigned Chief Information Officer (CIO) Marc Shorr and Chief Information Security Officer Nathan Wiebe the preparation of a final draft County policy on the incorporation of artificial intelligence in County operations and social media pages.
At its July 8, 2024 meeting, in the context of reviewing the proposed Cyber/Information Security Policy, CIO Marc Shorr briefly discussed how AI is presenting both exciting opportunities and new and difficult challenges in terms of IT security. For example, by agreeing to the Terms and Conditions of many popular AI platforms, staff may inadvertently be consenting to the platform owning any data - potentially private data - entered onto the platform via user prompts. He said that the AI Policy in development would address security risks around AI and would dovetail with the County's Cyber/Information...
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