To: Board of Supervisors
From: Anna Roth, Health Services Director
Report Title: Purchase Order with R-Computer, Inc.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Health Services Director, a purchase order with R-Computer, Inc. in an amount not to exceed $160,000 for the period of June 17, 2024 through June 16, 2027, and a software license and maintenance agreement with Foxit Software Incorporated for the license of PDF editor software.
FISCAL IMPACT:
Approval of this action will result in expenditures of up to $160,000 over a three-year period and will be funded by Hospital Enterprise Fund I revenues.
BACKGROUND:
Contra Costa Health (CCH) aims to replace its Adobe Acrobat Pro software with Foxit PDF Editor due to the end-of-support status of Adobe Acrobat Pro. Foxit PDF Editor provides similar functionalities at a lower cost and is an essential tool for creating, modifying, organizing, and managing PDF files. On May 22, 2024 the Purchasing Agent approved the use of R-Computer, Inc.
Under the Foxit Software License and Maintenance agreement, Foxit's liability is limited to the amounts County actually has paid under the agreement.
CONSEQUENCE OF NEGATIVE ACTION:
Failure to approve this action would disrupt the daily work of many users relying on a PDF editor for managing their work files.