To: Board of Supervisors
From: Warren Lai, Public Works Director/Chief Engineer
Report Title: Contract for Facility Condition Assessment of the County Building Portfolio and Software
?Recommendation of the County Administrator ? Recommendation of Board Committee
RECOMMENDATIONS:
AUTHORIZE the County Administrator or designee, to sign a software and services agreement for facility condition assessment of the County building portfolio and software to assist in the capital planning activities for three years, in an amount not to exceed $100,000, with VFA Inc, an affiliate of The Gordian Group, Inc., Countywide.
FISCAL IMPACT:
The cost of the assessment will be funded through the FY 25-26 capital budget. (100% General Fund)
BACKGROUND:
VFA software is a suite of facilities capital planning and asset management software developed by Gordian (formerly VFA, Inc.). The platform helps the Public Works Department centralize facility data, assess building conditions, and forecast costs to make strategic decisions for multi-year planning of maintenance and capital projects.
The County should ideally perform a facilities condition assessment (FCA) approximately every five years to assess the condition and amount of deferred maintenance in the building portfolio to guide capital facilities spending and planning in the coming years. Staff recommend regularly maintaining and updating portions of the building portfolio to ensure FCA data is current and accurate.
On November 10, 2020, the Board of Supervisors authorized a software and services agreement with Accruent, LLC to grant a license to access the software as a service (SaaS) and assist in capital planning activities for the period of October 30, 2020, through June 30, 2025.
Accruent, LLC and The Gordian Group, Inc. had a common parent company, Fortive Corporation and around May 1, 2021, as part of a corporate restructure, Fortive moved management control of VFA, Inc from Accruent, LLC to The Gordian Group, Inc. and Ac...
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