To: Board of Supervisors
From: Warren Lai, Public Works Director/Chief Engineer
Report Title: Amendment No. 1 with Otis Elevator Company, a New Jersey Corporation, Countywide.
?Recommendation of the County Administrator ? Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with Otis Elevator Company, effective May 31, 2025, to increase the rates and extend the term through May 31, 2026, with no change to the payment limit, for on-call elevator maintenance and repair services at various County sites and facilities, Countywide.
FISCAL IMPACT:
Facilities Maintenance Budget. (No fiscal impact)
BACKGROUND:
The Public Works Department Facilities Services Division is responsible for the maintenance and emergency repairs to all County elevators. Elevator maintenance and repairs are performed by outside contractors. Otis Elevator Company performs maintenance, scheduled repairs, emergency repairs, component upgrades, and as-needed modernization to elevators.
Government Code Section 25358 authorizes the County to contract for maintenance and upkeep of County facilities. Originally bid on BidSync #2107-490, Otis Elevator Company was one of two contractors selected for these on-call elevator maintenance and repair services. The Public Works Department originally awarded a three (3) year contract for $1,000,000 with the term June 1, 2022 through May 31, 2025.
Facilities Services is requesting Amendment No. 1 to be approved, increasing the rates and extending the contract term an additional year through May 31, 2026. This amendment will also add clarifications regarding invoicing and material markup documentation and a special condition will be added to the contract regarding termination for inadequate service.
CONSEQUENCE OF NEGATIVE ACTION:
If this contract amendment is not approved, the contract with Otis Elevator Company will expire and their on-call elevator maintenance and r...
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