To: Board of Supervisors
From: Alison McKee, County Librarian
Report Title: Purchase Order with Assabet Interactive, LLC. for the Renewal of the Meeting & Study Room Booking Module Subscription through December 31, 2026
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the County Librarian, a purchase order with Assabet Interactive, LLC, in an amount not to exceed $2,400 for a subscription to its meeting and study room booking module, for the period January 1 through December 31, 2026.
FISCAL IMPACT:
100% Library Fund.
BACKGROUND:
Library Department has and continues to use Assabet Interactive, LLC. Meeting & Study Room Booking Module to provide a platform that allows Library patrons and staff to reserve and utilize our spaces. This software increases the usage of our study rooms and conference rooms in branches while motivating patrons to book these spaces independently and empowering staff to more effectively mediate the room reservation process.
The terms and conditions include limitation of liability and indemnification provisions which were reviewed by County Counsel.
CONSEQUENCE OF NEGATIVE ACTION:
If the Purchase Order is not approved, the Contra Costa County Library will not be able to provide an easily accessible room reservation system for patrons to independently reserve library rooms and spaces. Patrons will either need to visit library branches in person or otherwise contact library staff to reserve rooms.