To: Board of Supervisors
From: Kristin Connelly, Clerk-Recorder
Report Title: Budget Amendment No. BDA-26-00574 for Elections Technology Expenses
?Recommendation of the County Administrator ? Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE Budget Amendment No. BDA-26-00574 authorizing new revenue from the California Secretary of State in the amount of $2,302,275 to the Clerk-Recorder Department for the Voter System Replacement (VSR) Grant, and authorizing the use of General Fund Reserve assigned fund balance for Elections Technology Replacement Surcharge Funds in the amount of $1,621,925, and appropriating the total of $3,924,200 in new revenue to the Elections Department for eligible expenses.
FISCAL IMPACT:
The budget amendment anticipates up to $2,302,275 in State grants, requiring a 25% local match of $767,425. These actions will reduce the Elections Technology fund balance by $1,621,925, covering the grant match and $854,500 for non-reimbursable technology expenses.
BACKGROUND:
On January 13, 2026, the Board of Supervisors allowed the Clerk-Recorder to accept a $2,302,275 grant from the California Secretary of State for voting system replacement costs. The required 25% local match will come from the Elections Technology fund.
On February 3, 2026, the Board of Supervisors approved changing the Elections Capital Replacement fund to the Elections Technology fund, expanding its use to include election system software, vendor support, and hardware costs. These funds aim to cover significant election software, systems, and equipment expenses.
The Clerk-Recorder has identified current-year costs that need expenditure from the Elections Technology fund. Additionally, the new grant requires appropriation for eligible costs and their reimbursement. The attached Budget Amendment addresses these appropriations.
Budget Amendment No. BDA-26-00574 authorizes new revenue from the California Secretary of State in the amount of $2,302,275 to the Clerk-Recorder D...
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