To: Board of Supervisors
From: Marc Shorr, Information Technology Director
Report Title: Purchase Order with Computacenter for Cisco UCS Servers
?Recommendation of the County Administrator ? Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, on behalf of the Chief Information Officer, to execute a purchase order with Computacenter, in an amount not to exceed $315,000, for the purchase of Cisco UCS equipment to complete a network server upgrade.
FISCAL IMPACT:
General Fund - Approved IT Project Funding for FY24-25.
BACKGROUND:
The Department of Information Technology (DOIT) Network Services team has 45 network servers that are outdated and no longer under maintenance or support, with ages ranging from 5 to over 10 years old. These servers are crucial for the County and various departments, but replacement parts and firmware upgrades are unavailable. Failure or compromise of these servers could cause significant outages. DOIT plans to replace them with a Private Cloud infrastructure to consolidate and enhance the server environment, extending the lifecycle and reducing the risk of hardware failures. The Private Cloud infrastructure takes advantage of increased virtualization features that reduces the amount of equipment needed to provide the same level of service and meets the County's Climate Action Plan goal to maximize energy efficiency where possible.
This project will enable the County to provide a true enterprise platform for all County departments to utilize at a lower cost than replacing existing like for like server hardware. The result of which will provide an increased level of stability, reliability, enhanced data protection with data replication that minimizes the risk of data loss, uniform practice in server deployment, patching and maintenance. This will also reduce the amount of labor effort required to provision server/storage resources.
The purchase was competitively bid, with Computacenter being...
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