To: Board of Supervisors
From: Greg Baer, Director of Airports
Report Title: On-Call Architectural and Engineering Contracts for the Airports Division
Recommendation: Recommendation of the County Administrator
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Director of Airports, or designee, to execute on-call contracts with Mead and Hunt, Inc., and Pape-Dawson California, Inc., effective November 3, 2026, to November 30, 2031, in an amount not to exceed $1,000,000 per contract, to provide on-call architectural and engineering services for the Airports Division (Buchanan Field and Byron Airports). (District III and District IV)
FISCAL IMPACT:
No impact to the General Fund. The proposed contract will be 100% funded by the Airport Enterprise Fund.
BACKGROUND:
The Airports Division manages the two County airports: Buchanan Field and Byron Airport. Because so many aspects of owning and operating airports is highly technical, Airports staff needs specialized assistance for professional aviation services on an on-call basis. In April of this year, the Airports Division, with assistance from the Design & Construction Divisions initiated a Request for Qualifications (RFQ) process for professional aviation architectural and design services. Four firms submitted Statements of Qualifications, and at the conclusion of the evaluation committee’s review, Mead and Hunt and Pape-Dawson were determined to be the most qualified companies to provide the desired on-call services. To that end, Airports management is proposing to enter into a five-year on-call contract that is consistent with FAA guidance on selecting and contracting for professional architectural and engineering services with both Mead and Hunt and Pape-Dawson California.
CONSEQUENCE OF NEGATIVE ACTION:
Not approving the proposed on-call contracts will result in the loss of needed consultant services and will lead to a delay in completing a multitude of airport initiatives and projects.