To: Board of Supervisors
From: David O. Livingston, Sheriff-Coroner
Report Title: R-Computer purchase order amendment
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Sheriff-Coroner, an amendment to purchase order #F025858, with R-Computer to increase the payment limit amount by $450,000 to a new total payment limit not to exceed $900,000 to provide computer hardware, peripherals, cameras, GPS units and other computer-related equipment and supplies, and to extend the term end date from June 30, 2025 to June 30, 2027.
FISCAL IMPACT:
Approval of this request will result in up to $450,000 in expenditures in a 2-year period and will be funded 100% by the General Fund.
BACKGROUND:
With years of experience with the Office of the Sheriff’s unique, public safety-related information technology (IT), network and mobile data needs, R-Computer consistently supplies the Office of the Sheriff with the needed computers, electronic equipment and peripherals in a timely manner. R-Computer works with the Office of the Sheriff IT Division to ensure that the department receives the best product for the best price to match the department’s needs. R-Computer provides advice and guidance about products and knows the network structure and the IT needs of the Office of the Sheriff. R-Computer is reliable, dependable, and competitively priced.
CONSEQUENCE OF NEGATIVE ACTION:
If the Board does not approve, the Office of the Sheriff would not be able to purchase desktops, laptops, monitors and other small computer equipment without requesting for individual purchase orders for each item, which could lead to a delay in the processing of orders, paying higher prices and potentially longer wait times for delivery of items.