To: Board of Supervisors
From: Warren Lai, Public Works Director/Chief Engineer
Report Title: Amendment No. 1 with All County Flooring, a California Corporation, Countywide.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with All County Flooring, effective November 12, 2024, to increase the payment limit by $2,000,000 to a new payment limit of $4,000,000 and extend the term through December 31, 2026, for on-call flooring services at various County sites and facilities, Countywide.
FISCAL IMPACT:
Facilities Maintenance Budget. (100% General Fund)
BACKGROUND:
The Public Works Department, Facilities Services is responsible for the maintenance of over two million square yards of carpeted and vinyl flooring. Government Code Section 25358 authorizes the County to contract for maintenance and upkeep of County facilities. The Request for Proposal was originally bid on BidSync #2105-477. The Public Works Department conducted a thorough evaluation, and All County Flooring was one of two vendors awarded for this type of work.
The Public Works Department originally awarded a three (3) year contract for $2,000,000 with the term January 1, 2022 through December 31, 2024.
Facilities Services is requesting Amendment No. 1 with All County Flooring to be approved, increasing the payment limit to $4,000,000 and extending the term from December 31, 2024, to December 31, 2026, for on-call flooring services.
CONSEQUENCE OF NEGATIVE ACTION:
Without the approval of this Contract Amendment No. 1, flooring services with All County Flooring will discontinue, and future planned projects will not be completed.