Meeting Minutes

CONTRA COSTA COUNTY Internal

Operations Committee

Supervisor Diane Burgis, Chair

Supervisor Candace Andersen, Vice Chair

https://cccounty-us.zoom.us/j/85280600959

Call In: 888-278-0254 Conference code: 845965

10:30 AM

Monday, April 8, 2024

1516 Kamole Street, Honolulu, Hawaii | 3361

Walnut Blvd, Suite 140,Brentwood |

https://cccounty-us.zoom.us/j/85280600959 |

Call In: 888-278-0254 Conference code: 845965

The public may attend this meeting in person at either above location. The public may also

attend this meeting remotely via Zoom or call-in.

Diane Burgis and Candace Andersen

Present:

Agenda Items: Items may be taken out of order based on the business of the day and preference of the

Committee.

Introductions

Chair Burgis called the meeting to order at 11:05 a.m. The following were in attendance: Carrie

Ricci, Ken Miller, Nick Spinner, District 3, Kristin Sherk, Ronda Boler, Waleed Akbar, Jill Ray,

Alicia Nuchols, Steven Quinly, and Julie Enea (Committee staff).

Public comment on any item under the jurisdiction of the Committee and not on this agenda (speakers

may be limited to two (2) minutes).

No one requested to speak during the public comment period.

RECEIVE and APPROVE the Record of Action for the March 11, 2024 Internal

Operations Committee meeting. (Julie Enea, County Administrator's Office)

DRAFT IOC ROA 3-11-24

Attachments:

Approved as presented.

Aye:

Chair Burgis and Vice Chair Andersen

Passed

Result:

CONSIDER recommending the appointment of Waleed Akbar to the City (central

sub-region) Representative seat and Dallas Elliott to the Unincorporated (central

sub-region) Representative seat on the Affordable Housing Finance Committee, both to

new three-year terms ending on June 30, 2027. (Kristin Sherk, Department of Conservation

and Development)

Akbar, Waleed (AHFC) 03-06-34_Redacted

Elliot, Dallas (AHFC) 03-06-24_Redacted

Gallon, Keycha (AHFC) 02-23-24_Redacted

Lafrades, Janelle (AHFC) 03-05-24_Redacted

AHFC Applications

Attachments:

Approved as recommended except that Dallas Elliott will be recommended for

appointment to the Unincorporated (central sub-region) Representative seat on the

Affordable Housing Finance Committee, to complete the current term that will expire on

June 30, 2025.

Aye:

Chair Burgis and Vice Chair Andersen

Passed

Result:

INTERVIEW applicants for the BOS Representative and Public 3 seats on the Treasury

Oversight Committee for terms that will begin on May 1, 2024 and expire on April 30,

2028 and DETERMINE recommendations for Board of Supervisors consideration.

Attachment 1_Treasury Oversight Committee Applicant Summary

2024

Attachments:

Attachment 1_Albers, Michael (TOC) 03-11-24_Redacted

Attachment 1_Andrews, Floy (TOC) 03-15-24_Redacted

Attachment 1_Beraz, Mari (TOC) 03-27-24_Redacted

Attachment 1_Elliott, Dallas (TOC) 03-11-24_Redacted

Attachment 1_Hazarika, Gaurab (TOC) 03-11-24_Redacted

Attachment 1_Miller, Kenneth (TOC) 03-27-24_Redacted

Attachment 1_Quinly, Steven (TOC) 03-26-24_Redacted

Attachment 1_Reyes-Erazo Hector (TOC) 04-03-24

Attachment 2_Treasury Oversight Committee Roster 04.01.24 (002)

Attachment 3_TOC Bylaws

Attachment 4_Media Announcement TOC

Minutes Attachment_Yow Bruce (TOC) 04-05-24_redacted

The IOC approved the addition to the meeting packet of the application of Bruce Yow,

which was received after the application deadline and not in time for the publication of

the meeting packet.

At the conclusion of the interviews, the Committee decided to recommend for

appointment Kenneth Miller to the Board of Supervisors Representative seat (thereby

vacating the Alternate seat) and Steven Quinly to the Public 3 seat on the Treasury

Oversight Committee. The IOC will consider applicants for the vacated Alternate seat at

its next meeting.

Aye:

Chair Burgis and Vice Chair Andersen

Passed

Result:

REVIEW policy questions and recommendations of staff and provide direction towards the

drafting of a policy on establishing memorials and dedications on County property. (Julie

Enea, County Administrator’s Office; Carrie Ricci, Public Works Department)

Staff introduced the item, explaining that the development of a memorials/dedications

policy was initiated at Supv Andersen’s request. She introduced Carrie Ricci, who has

been researching with Julie existing policies of other jurisdictions. In reviewing those

policies and drafting such a policy for Contra Costa County, Julie and Carrie identified

several policy issues and requested guidance from the IOC on those issues so that staff

could return in a month with a more complete draft policy for the IOC to review.

Vice Chair Andersen is interested in a simple and streamlined policy that can be

communicated effectively to the public and administered independently by the Public

Works Department over the counter. She does not envision a significant number of

requests for memorials but wants a policy in place for the requests the County does

receive.

The Committee provided the following direction on each of the policy issues identified by

staff:

What types of amenities/fixtures should be offered for dedications? The Committee

directed that the first policy should focus on park benches and picnic tables. With time

and experience, other amenities might be added to the inventory. It should be made

clear that memorial benches and tables are for public enjoyment and would not be

reserved for the exclusive use of donors.

The Committee considered adding trees to the inventory but opted to forego trees at this

time because the County doesn’t have a tree inventory and cannot predict or guarantee

the life/health of a tree.

Should existing fixtures be made available for dedication or only newly installed

fixtures? The Committee suggested that Public Works create an inventory of existing

benches and picnic tables. New benches and tables can be considered by Public Works

on a case-by-case basis according to criteria related to location and feasibility.

Should the County develop an inventory of eligible amenities at only pre-determined

locations or consider any requests and determine feasibility on a case-by-case basis?

The Committee suggested that Public Works could identify existing assets and develop

an inventory of pre-determined locations for potential new assets. Pricing would have to

be adjusted to reflect the additional costs associated with installing a new asset in a

location not on the inventory.

Should original donors be offered a first option to renew a dedication at full replacement

cost at the end of a donation period or should the opportunity be re-opened to all? The

Committee decided that donors would be responsibility for maintaining contact with the

County if they want to renew an expiring memorial/dedication. If not renewed, the asset

would be returned to the inventory available for dedication.

Should a waiting list be established, or should inventory be considered on a first come,

first served basis whenever a new or existing asset becomes available? The Committee

directed that inventory be considered on a first come, first served basis. There should be

only one dedication per asset, so not multiple dedication plaques on one bench or table,

for example.

Eligibility? The criterion for who qualifies for a memorial would need to be loosely

interpreted since it is such a subjective determination as to what qualifies someone to be

memorialized. The Committee preferred to limit eligibility to only deceased individuals

who had a strong tie to the Contra Costa County or a specific Contra Costa community.

It is preferred that memorialized individuals be persons of good standing but do not have

to be dignitaries. County residency is not a requirement if a significant relationship to

the County can be demonstrated. The Committee does not want to extend this policy to

memorialize events or organizations.

Vice Chair Andersen prefers that a “checklist” be developed to guide applicants through

the information needed for the County to determine if a person should be memorialized,

why the location is appropriate, why the type of memorial is appropriate, etc.

Approval process: The Committee directed that the Public Works Director or designee

be assigned responsibility for administering the policy.

Donation period. The Committee concurred with the staff recommendation of 10 years

or useful life of amenity, whichever is shorter. The Committee acknowledged that no

guarantee on location or duration should be made. A bench or other amenity may need

to be relocated or removed for safety or other reasons during the 10-year donation

period.

Asset brand(s): The Committee prefers that Public Works identify a model/style of bench

and picnic table to be used for all such memorials and develop a fee structure or general

cost estimate that can be published with the policy. Costs should cover the asset, site

preparation, installation and 10-year maintenance. The Committee preferred that the

County cover the cost of remediating any donated asset damaged from vandalism.

With the guidance provided by the IOC on the above policy questions, staff intends to

bring a first draft of the policy to the IOC at either the May or June meeting, following

County Counsel review.

Aye:

Chair Burgis and Vice Chair Andersen

Passed

Result:

The next meeting is currently scheduled for May 13, 2024.

Adjourn

Chair Burgis adjourned the meeting at 12:00 p.m.

General Information

This meeting provides reasonable accommodations for persons with disabilities planning to attend a the

meetings. Contact the staff person listed below at least 72 hours before the meeting. Any disclosable public

records related to an open session item on a regular meeting agenda and distributed by the County to a majority

of members of the Committee less than 96 hours prior to that meeting are available for public inspection at 1025

Escobar St., 4th Floor, Martinez, during normal business hours. Staff reports related to items on the agenda are

also accessible on line at www.co.contra-costa.ca.us.

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Committee that are not on the agenda, or who wish to comment with respect to an item on the agenda, may

comment in person, via Zoom, or via call-in. Those participating in person should offer comments when invited

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business of the Board Committee, the total amount of time that a member of the public may use in addressing the

Board Committee on all agenda items is 10 minutes. Your patience is appreciated.

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