CONTRA COSTA COUNTY  
Committee Meeting Minutes - Final  
Advisory Council on Aging  
10:00 AM  
Tuesday, April 1, 2025  
400 Ellinwood Way, Pleasant Hill, CA  
Room 303 (Third Floor)  
Planning Committee  
Zoom Link: https://cccounty-us.zoom.us/j/81196217695?  
pwd=cxbNevZZws04C7OrQKi8yvsfCtosp6.1 | Meeting ID: 811 9621 7695 | Password: 195200 |  
Dial-In: 214 765 0478 or 888 278 0254 | Code: 32877987  
PUBLIC ACCESS INSTRUCTIONS: The public may attend this meeting in person at the above  
location. The public also may attend this meeting remotely via Zoom or call-in. Login information and  
call-in information is provided above. Remote attendance of this meeting is being held at the following  
locations: 28 Orinda Way, Orinda.  
10:00 Welcome - Jill Kleiner  
Announcements:  
Jim to be appointed to Contra Costa Food Security Collaborative as community member as  
ACOA representative.  
Details to be worked out - roles and responsibilities.  
Will report appointment to ACOA Health Workgroup.  
Roll Call  
Chalo Buckman, Deborah Card, James Donnelly, Jill Kleiner, and  
Dennis Yee  
Present  
Kevin Donovan, and Candace Evans  
Absent  
10:02 Approve March 2025 Minutes  
March Draft Minutes  
25-1139  
PL03.04.25DraftMinutes  
Donnelly  
Attachments:  
Motion:  
Second:  
Card  
Aye:  
Buckman, Card, Donnelly, Kleiner, and Yee  
Absent:  
Result:  
Donovan, and Evans  
Passed  
10:05 Updates from Area Agency on Aging - Alicia Espinoza  
RFP 1212:  
Appeals have ended.  
Contracts to staff sent this morning  
Allocations to be determined  
Negotiations to start  
Inform Planning committee by email about RFP results  
April meeting - inform ACOA General  
RFP for Senior Nutrition:  
Interested for review panel - Chalo, Dennis, Jill, Jim  
Bidders conference online of Thursday, April 4th, 1:00-2:00 pm, details and, Friday April 4th  
12:00-1:00 pm, on EHSD  
Area Plan Update 2024 - 2028:  
Correction submitted to California Department of Aging  
Area Plan Update:  
Getting ready to go to Board of Supervisors  
Age-Friendly:  
Will go to Planning and Executive to ask about interest in being part of focus group  
Time commitment possible two meetings  
10:25 Planning Committee I & A Focus Group Revisit Updates  
Debrief on recently completed sites:  
North Richmond March 6th had ~ 20 attendees  
Antioch Senior Center - March 14th had ~ 25 attendees  
Both meetings went well and were appreciated by the attendees  
For future meetings, if need for a Spanish translation, consider having a separate meeting to  
lessen disruption  
Future meetings:  
Scheduling in progress for Concord Monument Crisis Center. Potentially 5/15/25.  
Cristina will see if we could have a separate session in Spanish.  
10:50 Break  
11:00 Updates on budget::  
Jim reviewed budgetary slide #12 from ACOA orientation.  
Alicia will check if Tracy will join the June/December or August/January meetings to provide  
updates on funding tracking.  
Funding Chart  
25-1140  
General Funding ACOA Orientation 2025  
Attachments:  
11:40 Public Comment: None.  
Next: May 6, 2025, from 10:00 am - 12:00 pm.  
Review progress of Area Plan objectives related to the Planning Committee.  
12:00 Adjourn: Meeting adjourned at 11:41 pm.  
The Committee will provide reasonable accommodations for persons with disabilities planning to attend  
the Committee meetings. Contact the staff person listed below at least 72 hours before the meeting. Any  
disclosable public records related to an open session item on a regular meeting agenda and distributed  
by the County to a majority of members of the Committee less than 96 hours prior to that meeting are  
available for public inspection at 400 Ellinwood Way, Pleasant Hill, Attn: Cristina Ugaitafa during  
normal business hours. Staff reports related to items on the agenda are also accessible on-line at  
www.contracosta.ca.gov.  
HOW TO PROVIDE PUBLIC COMMENT: Persons who wish to address the Advisory Council on  
Aging during public comment on matters within the jurisdiction of the Advisory Council on Aging that  
are not on the agenda, or who wish to comment with respect to an item on the agenda may comment in  
person, via Zoom, or via call-in. Those participating in person should speak when called upon by the  
chair. Those participating via Zoom should indicate they wish to speak by using the “raise your hand”  
feature in the Zoom app. Those calling in should indicate they wish to speak by pushing * 9 on their  
phone. All public comments will be limited to 2 minutes per speaker.  
For assistance with remote access contact Cristina Ugaitafa at 925 655-0775.  
Public comment may be submitted via electronic mail on agenda items at least one full workday prior to  
the published meeting time at email cugaitafa@ehsd.cccounty.us or by voice at (925) 655-0775.  
Comments submitted by email or voice mail will be included in the record of the meeting but will not be  
read or played aloud during the meeting.  
For Additional Information Contact: cugaitafa@ehsd.cccounty.us or by voice mail at 925 655-0775.