CONTRA COSTA COUNTY  
Committee Meeting Minutes - Final  
Advisory Council on Aging  
10:00 AM  
Tuesday, February 4, 2025  
400 Ellinwood Way, Pleasant Hill, CA  
Room 303 (Third Floor)  
Planning Committee  
Zoom Link: https://cccounty-us.zoom.us/j/81196217695?  
pwd=cxbNevZZws04C7OrQKi8yvsfCtosp6.1 | Meeting ID: 811 9621 7695 | Password: 195200 |  
Dial-In: 214 765 0478 or 888 278 0254 | Code: 698779  
PUBLIC ACCESS INSTRUCTIONS: The public may attend this meeting in person at the above  
location. The public also may attend this meeting remotely via Zoom or call-in. Login information and  
call-in information is provided above. Remote attendance of this meeting is being held at the following  
locations: 26 Orinda Way, Orinda.  
10:00 Welcome - Jill Kleiner  
Meeting called to order at 10:00 am by Jill Kleiner.  
Announcement - None  
10:02 Roll Call:  
Deborah Card, James Donnelly, Kevin Donovan, Candace Evans,  
and Jill Kleiner  
Present  
Dennis Yee  
Absent  
10:04 January Draft Minutes  
Approve January Draft Minutes  
25-349  
PL.01.07.25DraftMinutes  
Attachments:  
A motion was made by Donnelly, seconded by Card, that this item be adopted as  
amended. The motion carried by a unanimous vote.  
Motion:  
Donnelly  
Second:  
Card  
10:05 Update from Area Agency on Aging - Alicia Espinoza  
RFP 1212  
Appeals need to be reviewed.  
A new panel will need to be assembled to review applications.  
ACOA Annual Report  
Submitted to Board of Supervisor 1/9. Not yet on their agenda.  
Area Plan 2024-2028  
Not approved yet - need budget revisions.  
Master Plan for Aging  
Next meeting is on 2/18/25.  
Meetings are open to the public and are not bound by the Brown Act.  
Bylaws  
Bylaws - changes have not been seen by Executive, Alicia to discuss with (AAA Director) Tracy.  
Upcoming RFP's  
Jenny is drafting senior nutrition RFP, project release in Spring.  
10:25 Planning Committee I&A Focus Group Revisit Updates  
Future Sites:  
Antioch - need to reschedule.  
North Richmond - scheduled for March 6th at 10:00 am.  
Jill will be the facilitator, Michelle Hayes and Kevin to attend.  
Cristina to send flyers when available.  
Fourth Site:  
Monument - May or June.  
Jill to reach out to Marilyn Fowler to facilitate.  
Interpreter (Spanish) needed.  
Disabilities Community - Jim to contact Susan Rotchy to plan a presentation.  
Questions on the issue of immigration coming up at future presentations.  
Kevin to reach out to Nhang Luong regarding Information and Assistance staff receiving  
calls/questions about immigration.  
A question was asked regarding ACOA members attending monitoring visits with staff as done  
previously. AAA will meet and confirm process.  
Area Plan 2024-2028  
25-350  
Area Plan 2024-2028 Focus Group Feedback Summaries  
Attachments:  
10:50 Break  
11:00 2025 Area Plan Update  
Reviewed and updated.  
Revised objectives to be sent to the Chairs for approval or required changes within two weeks.  
Alicia to discuss with AAA Director (Tracy) when will an update on the progress of program  
budgeting be presented. How will progress be monitored? Report twice a year at General  
meeting (June possible month to report).  
Question asked regarding ACOA members attending monitoring visits with staff as done  
previously. AAA will meet and confirm process.  
Remaining timeline prior to Public Hearing in March  
February 5: Executive Committee provides input on all objective updates  
March 4: Planning Committee finalizes all objective updates  
March 5: Executive Committee approves objective updates  
March 19: AAA conducts Public Hearing to approve Area Plan update  
Throughout this time, AAA will also update the Area Plan  
2025 Area Plan  
Attachments:  
25-351  
APU FY 25-26 Planning 01-23-25  
11:40 Public Comment: None  
Next Meeting: March 4, 2025, from 10:00 am - 12:00 pm.  
12:00 Adjourn  
Meeting adjourned at 11:53 am.  
The Committee will provide reasonable accommodations for persons with disabilities planning to attend  
the Committee meetings. Contact the staff person listed below at least 72 hours before the meeting. Any  
disclosable public records related to an open session item on a regular meeting agenda and distributed  
by the County to a majority of members of the Committee less than 96 hours prior to that meeting are  
available for public inspection at 400 Ellinwood Way, Pleasant Hill, Attn: Cristina Ugaitafa during  
normal business hours. Staff reports related to items on the agenda are also accessible on-line at  
www.contracosta.ca.gov.  
HOW TO PROVIDE PUBLIC COMMENT: Persons who wish to address the Advisory Council on  
Aging during public comment on matters within the jurisdiction of the Advisory Council on Aging that  
are not on the agenda, or who wish to comment with respect to an item on the agenda may comment in  
person, via Zoom, or via call-in. Those participating in person should speak when called upon by the  
chair. Those participating via Zoom should indicate they wish to speak by using the “raise your hand”  
feature in the Zoom app. Those calling in should indicate they wish to speak by pushing * 9 on their  
phone. All public comments will be limited to 2 minutes per speaker. For assistance with remote access  
contact Cristina Ugaitafa at 925 655-0775  
Public comment may be submitted via electronic mail on agenda items at least one full workday prior to  
the published meeting time at email cugaitafa@ehsd.cccounty.us or by voice at (925) 655-0775.  
Comments submitted by email or voice mail will be included in the record of the meeting but will not be  
read or played aloud during the meeting.  
For Additional Information Contact: cugaitafa@ehsd.cccounty.us or by voice mail at 925 655-0775.